HOA Board Meetings:

Board meetings will generally be held the last Thursday of the month, with the exception of November and December. An early December meeting date will be selected in the September or October meeting.

The next board of trustees meeting will occur on Thursday, September, 28^th at 7pm.
 

The ARB meetings will be the second Thursday of each month at 7:00 PM at a member's home, unless there is unanimous consent for all applications or no applications were received. Volunteers are always welcome to join. Email the ARB with any questions and to confirm the meeting location, as the meeting is subject to the availability of the committee members and recieved applications.

CINC Web Access:

In your packet from Sequoia, you should have received instructions for how to create an account on the CINC Web Access system. With this system, you can find approved minutes from past board meetings (starting from January 2023) and we are in the process of migrating our resolutions and community documents to that system.  If you have an account, it's available here: https://sequoia.cincwebaxis.com/

New Management Company: Sequoia Management

Dear Fair Woods HOA Members –

Ι’m pleased to inform you that Fair Woods Homeowner’s Association will be transitioning to Sequoia Management effective July 1, 2023.   

After considering recommendations from our attorneys and going through a competitive process, we’ve determined that Sequoia Management will provide us with excellent full service. They will be communicating soon regarding registration to their online portal for membership through Cinc, which will allow for payments, registration and all-access information for members.

This transition is occurring as a result of two notifications, one from National Cooperative Bank indicating that they identified evidence of possible impropriety by Rosewood Management, and one from the Virginia Department of Professional and Occupational Regulation indicating that Rosewood Management was unable to provide us with the necessary level of management support due to events occurring in their company that are currently under investigation. After consultation with our attorneys at Chadwick, Washington, Moriarty, Elmore & Bunn, P.C., we decided to hire a new management company, and we are pleased to have Sequoia take over starting July 1, 2023.   

In addition to exercising a competitive process to review and consider new Property Management companies, we have taken measures to ensure that our HOA has proper oversight.

We engaged our auditing firm, Daly, Hamad & Associates, PLLC to expedite the completion of our current year audit through September 2022 and then review all transactions through March 31, 2023. In addition, Joe McDonald, our Treasurer, and myself became the signatories on our operating account and have been personally reviewing all invoices and signing all checks written on behalf of our HOA.

While the process of a transition of Property Management companies is challenging for any HOA, we’re excited about the new tools and excellent service that Sequoia will bring to our HOA. Please be on the lookout for additional information from Sequoia Management in the near future.

Thank you.

Fair Woods HOA Board of Directors

Wendy Doumas – President

Carol Miller – Vice President

Joe McDonald – Treasurer

Ted Winograd - Secretary

FAIR WOODS HOA ALERT ON NEIGHBORHOOD TRASH PROBLEMS!

In order to alleviate any confusion about trash pickup, we would like to remind all that trash collection is Tuesday & Friday, recycling is Wednesday and yard waste is Saturday.

Please put containers curbside the evening before pickup, collect them by the following evening, and store them in your garage or backyard. Arrange with a neighbor to pick up your container if you will be away. Consider putting your house number on each of your containers and lids.

It is an HOA rule that ALL garbage containers must be stored in garages or backyards. You may not leave your container in your front or side yard or in sight from the street.* If we do not see an immediate response to this problem of people leaving the containers in their front yards and the
street, we will give notices and then remove them. This is a lovely place to live – please help keep it that way.

COMMUNITY MANAGEMENT:

Dear Fair Woods Homeowners:

If you have any questions,our Association Manager is Larry Gilbert. Larry may be reached at 703-803-9641 or via email at lgilbert@sequoiamgmt.com.

Digital versions of the documents are available on this site below. Your homeowners account number is on the forms that were sent out by Sequoia in June.

VISITOR Policy Reminder

Please recall that resident vehicles may not park in VISITOR parking spaces.  VISITOR spaces are intended for short-term guests to the community.  Guests may park in the VISITOR spots from 6:00 AM through 1:00 AM each day.  Any cars parked after 1:00 AM will be towed.

There is an exception to this policy on Waythorn Place, as all parking spaces on that street are marked VISITOR.  These are open to all guests of the community 24 hours a day and are not limited to guests of Waythorn Place residents.

Parking:

Parking rules and regulations can be found in the Architectural Standards & Guidelines (see Section IV-A, pages 17-18)

We need your help. We are looking for volunteers for multiple committees, including Grounds and Landscaping, the Architectural Review Board, and to assist with the website. If you have experience, please come visit us at our next Board meeting or send an email to our community manager, Larry Gilbert (lgilbert@sequoiamgmt.com).